Fleet software for Canadian small fleets

Dispatch, vehicle records, driver tracking, and invoicing for Canadian fleets of 2–50 light vehicles — no installed hardware, billed in Canadian dollars.

In short: Smart Strix is an operations platform for small fleets — couriers, trades, delivery, and service businesses running vans and pickups at or under 4,500 kg, the line below which Canada's heavy-vehicle rules (CVOR-style registrations, mandatory inspection reports, ELDs) generally don't reach. You get a dispatch board, driver apps with phone-based GPS, vehicle checks with photos, document expiry alerts, and invoicing that exports to QuickBooks Online. Pay in CAD — Stripe checkout shows your local price. It is an English-language product, and it is not an ELD or a source of certified inspection forms.

Who is Smart Strix for in Canada?

Businesses whose vehicles stay under the commercial thresholds and whose problem is operations, not regulated logging. If you run a courier service in Mississauga, a plumbing outfit in Calgary, or a delivery fleet in Vancouver — 2 to 50 vehicles, mostly vans and light trucks — the tooling market mostly offers you telematics platforms designed around installed hardware you may not need. Smart Strix takes the opposite approach: the driver's phone is the device. Jobs go out from a drag-and-drop dispatch board, drivers update status and capture proof-of-delivery photos in the app, live locations appear on the map, and completed work flows through quoting and invoicing into your books.

Because QuickBooks Online is the default ledger for Canadian small business, the invoice pipeline matters: Smart Strix connects to QuickBooks (and Xero) by OAuth and exports invoices directly, so dispatch-to-cash doesn't involve re-keying.

What does it honestly not do?

No ELD. Smart Strix holds no Canadian ELD certification and keeps no hours-of-service logs. Federally regulated carriers over 4,500 kg need certified devices from telematics vendors.
No certified inspection forms. Vehicle check-ins with photos and inspection due dates support a light fleet's records; they are not NSC Schedule 1 daily inspection reports.
No installed hardware at all. That is a feature for light fleets and a dealbreaker for operators who genuinely need engine-level telematics.
English-language product. The dashboard, driver apps, and AI-drafted messages are English-only today, which is worth knowing before rolling out to a bilingual team.

Canadian compliance guides for light fleets

We researched where Canada's commercial vehicle rules actually start, so light-fleet operators can see what applies to them and what doesn't. Each guide is attributed to official sources and flags where to verify current rules.

Daily trip inspections in OntarioThe 4,500 kg threshold, the 24-hour report, and who is exempt. Do I need a CVOR in Ontario?When Ontario's operator registration applies — and when vans escape it. NSC pre-trip inspections by provinceStandard 13's national template and how Ontario, BC, and Alberta differ. Do vans need an ELD in Canada?Why the federal mandate mostly misses light vans. Pickup truck rules in OntarioThe 2023 personal-use exemption and its three conditions. Light fleet compliance checklistSeven items every sub-4,500 kg Canadian fleet should tick. Fleet software roundup for CanadaFleet Complete, Geotab, Fleetio, and Smart Strix compared honestly. Fleet compliance featuresDocument expiry radar, vehicle checks with photos, maintenance history.

What's in the platform?

Job dispatch — kanban board, driver-day assignments with ordered stops, assignment optimizer
Driver tracking — live map from the driver's phone, breadcrumb history, expiring shareable tracking links (Advanced plan)
Vehicle checks — check-in/check-out with photos, inspection due dates, defect follow-through via maintenance records
Invoicing — quotes to jobs to signed POD to invoice, AR reminders, QuickBooks and Xero export
Driver management — roles, shift clock-in/out, PTO approvals, skills tags, document vault

Plans are Starter (up to 3 drivers) and Advanced (unlimited drivers plus GPS tracking); Strix AI is an optional add-on. It's free to get started, and you can cancel anytime — details on the pricing page, shown in Canadian dollars at checkout.

Frequently asked questions

Does Smart Strix work in Canada?

Yes. The web dashboard and iOS/Android driver apps work anywhere, tracking uses the driver's phone rather than installed hardware, and Canadian customers are billed in CAD through Stripe checkout. It is an English-language product.

Is Smart Strix a certified ELD in Canada?

No. It keeps no hours-of-service logs and holds no Canadian ELD certification. It is built for light fleets — vehicles at or under 4,500 kg — that sit outside the federal ELD mandate.

Can it handle Ontario's daily inspection reports?

Not as certified forms. Smart Strix records vehicle check-ins and check-outs with photos and tracks inspection due dates, which is strong supporting evidence, but operators over 4,500 kg still need a compliant Schedule 1 report format.

How much does Smart Strix cost in Canadian dollars?

Pricing is shown in CAD at Stripe checkout — see the pricing page for current plans. There are two tiers, Starter (up to 3 drivers) and Advanced (unlimited drivers with GPS tracking), plus optional AI add-ons, and it's free to get started.

Does it integrate with QuickBooks Online?

Yes — invoices export to QuickBooks Online via an OAuth connection, and Xero is supported the same way. Slack and Microsoft Teams notifications are also available for job and invoice events.

Is there a French-language version?

No. Smart Strix is an English-language product across the dashboard, driver apps, and AI messaging, so it is best suited to teams working in English.