Fleet software for Irish van fleets

Dispatch, CVRT expiry reminders, vehicle photo records, and quote-to-invoice — built for Irish operations running 2–50 vans, billed in euro.

In short: Smart Strix is an operations platform for van fleets of 2–50 vehicles — couriers, trades, removals, and delivery businesses. In Ireland its sweet spot is the compliance-admin layer around light commercials: every van's CVRT certificate and insurance expiry in one radar with alerts, photographed vehicle check-ins and check-outs, maintenance and fuel history, plus dispatch, phone-based GPS tracking, and invoicing with Xero and QuickBooks export. Pay in euro — Stripe checkout shows your local price. It is not a tachograph tool and it doesn't perform CVRT tests; it keeps you ahead of the dates and holds the evidence.

Why do Irish van fleets pick Smart Strix?

Because the recurring pain of running vans in Ireland is calendar-shaped. Every goods vehicle — light vans included — needs its CVRT annually from the first anniversary of registration, insurance and tax renew on their own cycles, and driver licences and certificates expire quietly in a drawer. Miss one date and a revenue-earning van is off the road or, worse, stopped at a checkpoint without a valid Certificate of Roadworthiness. Smart Strix puts every expiry across the fleet into a single view with alerts ahead of time, then wraps the rest of the operation around it: jobs dispatched from a drag-and-drop board, drivers on iOS/Android apps updating status and capturing proof-of-delivery photos, live tracking from the driver's phone with nothing fitted to the van, and completed work flowing to quotes, invoices, and your accounts package.

There's also the checking culture. The RSA has pushed walkaround checks hard for commercial drivers, and the discipline is the same one the UK's DVSA formalised — our walkaround check list guide, including its printable template, is the practical parallel Irish fleets can adopt as-is. Drivers photograph the van at check-in and check-out in Smart Strix, so condition evidence accumulates daily rather than annually.

What are the honest limits for Irish operators?

No tachograph support. Vans over 3.5 tonnes — and, since 1 July 2026, 2.5–3.5 tonne vans on international hire-or-reward work — need dedicated tachograph equipment and analysis tools. Smart Strix doesn't record or read tacho data.
CVRT reminders, not CVRT testing. The platform tracks certificate expiries and stores the documents; the test itself happens at an authorised centre.
No fitted hardware. Tracking runs from the driver's phone — an advantage for light fleets, a limitation if you want engine-level telematics.
Checklists are photographic, not itemised. Check-in/check-out with photos and inspection due dates, rather than a tick-box DVSA-style form inside the app.

Guides for Irish fleet operators

We've written up the two rule sets Irish van fleets ask about most, plus the UK guides whose employer-duty logic maps directly onto Irish operations.

The CVRT for van fleetsAnnual testing from first anniversary, booking, and the records worth keeping. Driver hours rules for vansThe July 2026 smart tachograph change and what domestic vans owe instead. Walkaround check listThe daily-check discipline with a printable template — adaptable to RSA practice. Grey fleet managementWhen staff drive their own cars for work — the duty follows the employer. Duty of care: driving for workManaging driving as a workplace risk — the logic transfers to Irish law. Fleet compliance featuresThe expiry radar, vehicle check photos, and maintenance history in the product.

What's in the platform for a 2–50 van operation?

Dispatch — kanban job board, ordered stops per driver-day, assignment optimisation
Live tracking from driver phones, with expiring shareable customer links (Advanced plan)
Vehicle records — check-in/check-out photos, CVRT and insurance expiry alerts, maintenance and fuel logs
Quote-to-cash — quotes, signed proof of delivery, invoices, payment reminders, Xero and QuickBooks export
Driver admin — roles and invites, shift clock-in/out, leave approvals, document vault

Two plans — Starter for up to 3 drivers, Advanced for unlimited drivers with GPS tracking — plus optional Strix AI add-ons. Free to get started, cancel anytime; current prices are on the pricing page and Stripe checkout bills Irish customers in euro.

Frequently asked questions

Does Smart Strix support Irish fleets?

Yes. The platform is built for 2–50 vehicle van fleets, works from the web dashboard and iOS/Android driver apps, needs no hardware fitted to vehicles, and bills Irish customers in euro via Stripe checkout.

Can Smart Strix remind me before each van's CVRT is due?

Yes — that's a core use case. Store each vehicle's Certificate of Roadworthiness and expiry date in the document radar and you'll get alerts ahead of the due date. The test itself is still booked with and performed by an authorised CVRT centre.

Does Smart Strix handle tachographs for Irish operators?

No. It has no tachograph recording, download, or analysis capability. Fleets over 3.5 tonnes, or 2.5–3.5 tonne vans doing international hire-or-reward work under the July 2026 rules, need dedicated tachograph tooling alongside anything else.

How much does it cost in euro?

Stripe checkout shows Irish customers the price in euro — see the pricing page for current plans. Starter covers up to 3 drivers; Advanced adds unlimited drivers and GPS tracking; AI is an optional add-on. It's free to get started.

Do drivers need anything installed in the van?

No. Tracking, job updates, photos, and proof-of-delivery signatures all run through the driver's phone app, so a new van joins the fleet the moment its driver logs in — no fitter, no black box, no downtime.

Does it integrate with the accounts software Irish small businesses use?

Invoices export to Xero and QuickBooks Online over OAuth connections, and Slack or Microsoft Teams can receive event notifications. That covers the quote-to-invoice-to-ledger path without re-keying.